About the job

About Us:

At AdsGency AI, we are on a mission to revolutionize the ad industry. We’ve developed a one-stop ad platform that harnesses the power of AI to simplify the complex landscape of digital advertising. As we continue to grow, we are seeking a highly organized and motivated Operations Specialist to join our talented team and support the seamless execution of our internal processes, helping us scale our platform to the next level.

Responsibilities Include:

• Process Optimization: Identify inefficiencies in workflows and implement process improvements to streamline operations across various teams, ensuring smooth day-to-day functioning of the organization.
• Data Management: Organize and manage data collection and reporting processes to provide timely insights into the company's performance and key metrics; create and maintain documentation for operational procedures.
• Cross-Department Collaboration: Work closely with product, marketing, finance, and customer support teams to align operational efforts with overall business goals and ensure the successful execution of company strategies.
• Project Management: Assist in managing multiple projects and initiatives simultaneously, prioritizing tasks and delivering results on time. Use project management tools to monitor progress and ensure deadlines are met.
• Resource Allocation: Ensure that resources (both human and financial) are efficiently allocated across departments to optimize productivity and meet business objectives.
• Vendor and Partner Coordination: Manage relationships with external vendors, freelancers, and partners to ensure smooth collaboration and delivery of services.
• Operational Reporting: Prepare and present reports to senior management on operational performance, highlighting areas for improvement and providing actionable insights.
• Continuous Improvement: Stay up-to-date with best practices in operations management, recommending new tools and systems that can improve overall efficiency and effectiveness.
• Risk Management: Identify potential operational risks and develop strategies to mitigate them, ensuring that processes are both scalable and sustainable as the company grows.

Preferred Qualifications:

• 4+ years of experience in operations, business management, or a similar role in a fast-paced startup environment.
• Strong organizational and project management skills, with the ability to prioritize tasks and handle multiple projects simultaneously.
• Analytical Proficiency: Experience working with data and generating reports using tools such as Google Sheets, Excel, or other analytics platforms.
• Excellent problem-solving abilities, with a track record of developing creative solutions to operational challenges.
• Strong interpersonal and communication skills; experience collaborating with cross-functional teams and external partners.
• Proficiency with project management tools (e.g., Asana, Monday.com, Trello) and operational software.

AdsGency AI's Company Values:

At AdsGency AI, the following values drive our day-to-day operations:

• We’re human beings first. We operate with empathy and kindness – with our clients, with our collaborators, and with ourselves.
• People deserve better than status quo. We’re willing to tackle the intractable problems, no matter how big, because someone should. We ask big questions, craft big solutions, and challenge ourselves and others to make it happen.
• No bystanders. No stars. No tourists. Each person has been selected to be here, and with that comes a responsibility to bring your expertise, share your ideas, and help make this company better.
• Partnership paves the path ahead. We don’t operate in a silo, internally or externally. To transform the system, we believe in working with others to create something bigger, better, and stronger.
• Quality is crucial at scale. Quality is core to our business, and we refuse to sacrifice it as we grow.
• Progress is a process. In the pursuit of progress, we iterate, reflect, learn, adjust – and always leave things better than we found them.
• There are people behind every data point. We recognize that numbers tell only one part of the story, and we also do the work to understand impacts at the individual level.