Accounts Receivable Specialist
Cantaloupe AI
Accounting & Finance, Sales & Business Development
Tumwater, WA, USA
About the Role
The Accounts Receivable Specialist at Washington Hospitality Association plays a crucial role in supporting the financial and administrative functions of the organization. This specialist ensures accurate billing, timely payment processing, and maintains compliance with regulatory reporting. The role demands strong attention to detail, excellent organizational skills, and the ability to handle shifting priorities with ownership and accountability. In addition to core accounts receivable duties, this position includes managing volunteer committees and overseeing compliance reporting for Political Action Committees, contributing significantly to the association's operational success. Ideal candidates are detail-oriented, dependable, and enjoy working in a dynamic, collaborative environment. The Accounts Receivable Specialist will work closely with other team members to ensure financial records are accurate, reconcile accounts, and assist with audits, while maintaining professionalism and upholding the association’s core values. This role requires proficient communication skills and a positive attitude towards teamwork and continuous improvement.
What you'll do
- Manage timely and accurate billing processes for the Association and its affiliates
- Process and post all incoming payments efficiently and accurately
- Reconcile accounts regularly and resolve any billing or payment discrepancies
- Maintain organized, thorough documentation of billing and payment records
- Perform month-end processes including accounts receivable aging review and intercompany reconciliations
- Adhere to internal controls, policies, and standard accounting procedures
- Coordinate volunteer committee activities including record-keeping, meeting planning, and materials preparation
- Track and report Political Action Committee contributions in compliance with regulatory requirements
- Support financial audits and assist with related reporting as requested
- Develop and update standard operating procedures and contribute to team cross-training
What we're looking for
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to work independently and manage multiple priorities
- Proficient in Microsoft Office, especially Excel with intermediate skills in pivot tables and formulas
- Detail-oriented with high accuracy in data entry and record keeping
- Strong analytical and problem-solving skills
- Ability to handle confidential information with discretion
Nice to have
- Experience with Sage 100 or equivalent accounting software
- Background in bookkeeping or formal coursework in accounting principles
- Familiarity with political campaign finance regulations and compliance reporting
- Experience in a nonprofit or association environment
