OVERALL JOB PURPOSE Management of reverse billing and audit activities for First Mile/Last Mile (3PL).
Conducts independent reviews/audits, analyze & maintain documentation, investigate compliance issues, identify potential risk and ensure the development and implementation of compliance-related billing policies, billing procedures and payment timelines. Collaborates with various departments for effective litigated cost control and provide reports to stakeholders deemed significant for business strategy. Focal contact in charge of vendor account reconciliations and resolution of billing overdue , equating sustainability of vendor rendered service in Fleet operations to reach the optimum target
DUTIES & RESPONSIBILITIES
1. With the Country Fleet Management, will play a significant role in vendor billing compliance and audit.
2. Coordinate with Subcon Team and contracts team for SC vendor master maintenance data and ensure billings are based on vendor signed contract.
3. Analyze, review and validate weekly reverse billings prior sending to vendors.

4. Validate discrepancies and resolve vendor’s billing issues/disputes

5. Reconciliation of vendor accounts and preparation of Monthly Accrual Report and analysis of actual expense & reversals

6. Conducts monthly audit activities and special requests for audit review deemed necessary & support billing handovers/process mapping

7. Provide clerical support and assist in ad-hoc assignments

8. Provide clerical support and assist in ad-hoc assignments
Reporting

9. Vendor weekly Reverse Billing

10. Daily, weekly & monthly Reverse Billing Tracker

11. Vendor Reverse Billing Masterfile

12. Vendor Dispute/concern Masterfile

13. Audit Findings Report & documentations (yuque document)




Analyzing

14. Analyze weekly trips data, reconciliation of correct & updated rate matrix on reverse billings, monitoring of “billed & paid”, “billed & unpaid” and unbilled vendor trx

Optimizing
15. Works with Fleet Subcon team, contracts team and Finance team to ensure maintenance of compliance measures & control.

KEY DECISIONS
(What & how decisions are made and the accountability for making decisions.)
• Manages the Subcon Team’s Reporting and Responsibilities
• Must communicate with vendors and internal contacts
• Responsible for analysis of potential discrepancies and issues and make necessary corrections to ensure accurate billing.
• Implementation, coordination and monitoring of Vendor subcon billings and payment schemes.
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KEY PERFORMANCE INDICATORS
(Defines the outcome or end result expected to be delivered)
• Reverse Billing and Forward Billing, Audit Activity & Accurate Accruals 30%
• Timely BAMS Validaton by Fleet,TP & Finance and Audit of payment terms compliance 20%
• Timely resolution of Vendor Concern & Missing Trips concern Clean Up 25%
• Team engagement & Coordination to Internal & external stakeholders 15%
• Project Initiative & Process Improvement 10%

QUALIFICATIONS:
• Bachelor’s degree in accounting, finance, or a related field
• Strong organizational and project management skills
• Strong problem-solving and analytical skills
• 3+ years of supervisory experience in a similar role. With working experience in Logistics or Hub working environment, working experience in courier working environment would be an advantage.
• Ability to prioritize, handle multiple tasks and manage time appropriately
• Experience with a large customer base and high transaction volume
• Ability to translate and analyze data into reports
• Proficiency with Microsoft Office Suite ( Word, Excel, Power Point and Outlook)
• Ability to perform at high levels in a fast-paced ever-changing work environment and successfully adapt to changing priorities and work demands, including learning new skills when required
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Flexibility to work a reasonable shifting schedule is required