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Business Admin assistant

Heex Technologies

Heex Technologies

Paris, France
Posted on Wednesday, June 26, 2024
  • Administrative assitant
    • Paris
    • CDI

À propos

At Heex Technologies, we're not just a startup; we're one of the driving forces behind the evolution of autonomous vehicles.

Our mission? Transforming raw data into Smart Data, because at Heex, we believe it's not about having more data, but about having better data.

Imagine a platform that empowers you to pinpoint precisely the data you need, share insights seamlessly, and elevate your operations through unparalleled supervision, system monitoring, and continuous software enhancement.

This is what Heex delivers, offering our clients the ability to configure specific events that trigger the extraction of crucial data.

Descriptif du poste

About us

Heex Technologies enables companies working on autonomous systems to efficiently get to the data that they need and deliver on the promise of artificial intelligence.

With a simple data management platform, our software solution improves productivity in AI development by automatically building valuable datasets and efficiently streamlining complex workflows with seamless tools integration.

Started in 2019, we’re a French startup experiencing fast-paced growth internationally in the autonomous driving market. Leading investors such as Techstars and Google are backing us.

Job description

We’re looking for outstanding talents to join our amazing team in Paris!

The Administrative Assistant (Finance & Marketing) will provide high-level administrative support to ensure efficient operation of the office, with additional responsibilities in finance and marketing. This role involves handling various administrative tasks, supporting financial operations, and assisting in marketing efforts. The ideal candidate will be resourceful, organized, and self-motivated, capable of managing their workload and prioritizing tasks in a fast-paced environment.

Profil recherché


Administrative Tasks:

  • Perform general administrative tasks

  • Coordinate and schedule meetings, appointments, and travel arrangements.

  • Prepare and edit correspondence, communications, presentations, and other documents.

  • Assist in the preparation of regularly scheduled reports.

  • Develop and maintain a filing system.

  • Provide support to the management team as needed.

  • Performing administrative work and office management tasks

Finance Tasks:

  • Maintaining the internal accounting records of the company for proper cash flow planning and collaboration with our accounting contractor

  • Contributing to the budgeting strategy and the good allocation of resources

  • Assisting fundraising efforts and preparation of financial documents

  • Screening and applying to relevant grants or other development programs

  • Preparing monthly reporting for the finance team, the management, and the shareholders with recommended courses of action

  • Updating the internal market analysis of the company to support the overall financial strategy

Marketing Tasks:

  • Assist in the development and implementation of marketing strategies and campaigns.

  • Maintain and update the company's social media profiles and website.

  • Help create marketing materials, such as brochures, flyers, and newsletters.

  • Coordinate and organize marketing events and promotions.

  • Monitor and report on the effectiveness of marketing campaigns.

  • Conduct market research to identify trends and opportunities.


  • High school diploma or equivalent; college degree in business, finance, marketing, or a related field preferred.

  • Proven experience as an administrative assistant or office admin assistant, with additional experience in finance and/or marketing.

  • Knowledge of office management systems and procedures.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

  • Familiarity with basic accounting principles and financial software.

  • Experience with social media platforms and marketing tools.

  • Excellent time management skills and the ability to prioritize work.

  • Attention to detail and problem-solving skills.

  • Excellent written and verbal communication skills.

  • Strong organizational skills with the ability to multi-task.

Preferred Experience

  • Previous internship or work experience in marketing or a related field.

  • Experience with graphic design software (Adobe Creative Suite, Canva).

  • Knowledge of LinkedIn analytics and Google Analytics

  • Basic understanding of digital marketing concepts and tools (SEO, Google Analytics, email marketing).

What we offer

  • A market-leading and cutting-edge data management software (SaaS) scale up with an exciting and international customer base.

  • A very exciting position in close collaboration with a highly professional team member.

  • An international team with an ambitious, inclusive, innovative, collaborative, and people-first culture.

  • Competitive compensation packages and perks.

  • Regular training and professional development opportunities.

  • A high degree of responsibility with creative freedom and personal advancement avenues.

  • An opportunity to transform this offer into full-time employment.

Process de recrutement

  • 30 min video call with HR

  • Interview with your future manager and a potential future teammate

  • Case study

  • Welcome on board!

Informations complémentaires

  • Type de contrat : CDI
  • Lieu : Paris
  • Télétravail ponctuel autorisé

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