ONLY APPLICANTS WITH RELEVANT EXPERIENCE WILL BE CONSIDERED

Company Description

HyBird, headquartered in London with significant operations in Dubai, is the foundational platform enabling the automation of industrial assets. Our specialization in augmented reality (AR), Computer Vision, and AI equips industries with essential tools for efficient, advanced, and safe asset management, fostering smarter, automated operations worldwide.

Mission Statement for the Executive Assistant Role

To streamline the CEO's workload, ensuring smooth operational flow and accurate financial processing, while fostering a productive team environment and supporting broader business activities. As HyBird continues to expand, the individual in this role will have opportunities for accelerated professional growth.

Role Description

• Title: Executive Assistant
• Location: Dubai, UAE (Hybrid - Remote and In-Office)

Responsibilities

• Provide executive support to the CEO.
• Manage and process expense reports and invoices.
• Organize meetings, schedule appointments, and maintain effective communication.
• Contribute to organizational workflow.
• Oversee office maintenance, supplies, and environment.
• Support business activities, including travel planning and logistical support.
• Maintain and update CRM systems.
• Suggest workflow improvements.
• Assist with personal errands, travel and logistics.
• Act as a liaison between CEO and other members of his personal and business teams.
• Handle ad-hoc requests and responsibilities as they arise.

Qualifications

• 2-3 years minimum experience as an Executive Assistant.
• Excellent communication in English, both written and speaking.
• Proficiency in MS Office, Google Suite, and other communication tools.
• Bachelor’s degree in Business Administration, Communications, or related field.
• Experience in financial processing and office management.
• Tech-savviness and willingness to learn new software.

Competencies

• Excellent organizational and time management skills.
• Financial acumen.
• Strong attention to detail.
• Self-starter and great attitude.
• Proactivity and problem-solving.
• Adaptability and learning agility.
• Ability to think fast and respond quickly to shifting circumstances.
• Strong communication and interpersonal skills.

Particulars

• Willingness to travel across Europe, America, and Asia as needed.
• Ability to obtain travel visas easily.
• A driving license is required.
• Must live in Dubai.