Office Manager
Novo
We started Novo to challenge the status quo— we’re on a mission to build the operating system to destroy the back office, so small businesses (SMB’s) can do more of what they love. Novo is flipping the script of the FinTech world, and we’re excited to lead the small business FinTech revolution.
We are looking for people of character. Pragmatic and capable people who want to see their work drive better outcomes for small businesses — the backbone of our economy. You will join our team and work on the building blocks of everything Novo ships.
Why Novo?
- Novo is a rapidly growing series B fintech startup with a mission-driven team that’s passionate about helping every small business in America
- Positive, inclusive, supportive culture cheering you on your journey
- We work with very new technologies and architecture patterns
- We provide learning and development budgets to help you grow and bond with your team
- Able to work from the office 3+ days per week
- Offices in NYC, Miami, India, and Colombia
We’re seeking a part-time Office & Facilities Administrator with a talent for optimizing office spaces and ensuring smooth, efficient operations. If you're excited by the idea of creating an inspiring work environment, handling day-to-day office logistics, and solving challenges with ease, we’d love to connect. Join us in revolutionizing the small business banking industry and help us build an office that thrives just as much as our team does. Ready to make an impact? Let’s chat.
About the Role:
Office:
- Manage the day-to-day operations of the office including but not limited to vendor relationships, office upkeep, catering, and company travel
- Keep the office stocked with supplies, coffee, and all other necessities to maintain employee productivity and support
- Order and replace office furniture when required
- Plan and arrange office layout as needed, keeping future needs in mind as the company expands
- Greet visitors and deliveries at the door
- Work with the Finance team to maintain the monthly office operations budget
- Create procedure and policy documents as needed and share them with the team
- Ensure that the space always looks spotless
- Organize small events for the team monthly
Facilities:
- Be the primary contact for building management and maintenance
- Prepare workstations for all new employees
- Collaborate with IT & the rest of the People department on new employees’ equipment set up requirements
- Work with third-party vendors in sourcing equipment and tools
Requirements for the Role: (these are specific to the role-- technical skills and requirements to fulfill the job duties, certifications, years of experience, degree)
- Excellent project management skills. Ability to manage large-scale programs with tight timelines. You are resourceful and have a roll-up-your-sleeve mentality.
- 1+ years experience in Office Management, Facilities Coordination, or other relevant experience preferably in a fast-paced tech culture
- 2 days in office mandatory, from 8AM until 12PM
Novo values diversity as a core tenet of the work we do and the businesses we serve. We are an equal opportunity employer, indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information or any other protected characteristic.
