Novo Space is a vibrant startup developing high-performance, radiation-tolerant computers to support the growing need for autonomous systems, machine learning in space and other data-intensive processing technologies. The products we build together will be at the heart of future weather forecasting, geolocation, earth observation, and communication satellites, and will help humankind improve life on this planet and conquer other planets in our solar system.

Administrative Assistant

About the position:

We are looking to incorporate an Administrative Assistant to support our management team in several areas. The ideal candidate will be highly organized, tech-savvy, fluent in English, and experienced in similar roles.

Key responsibilities:

• Communication: Manages emails, correspondence, and handles inquiries.
• Clerical Work: Handles tasks such as filing and organizing documentation.
• Data Entry: Inputs data into our systems, including accounting systems.
• Meeting Preparation: Prepares agendas, organizes materials, and takes minutes for meetings.
• Support Tasks: Provides general support to visitors, staff, and management, as needed.
• Shipping Tasks: Coordinates shipments and tracks packages.
• Travel Arrangements: Organizes travel plans, including booking flights, accommodations, transportation, and conference registration.
• Office Supply Management: Monitors inventory and orders supplies.
• Event Coordination: Assists in planning and executing company events, team-building activities, and client meetings. Schedules and prepares meeting rooms, including setup of audiovisual equipment.
• Office Maintenance: Oversees office cleaning and maintenance services. Ensures that office equipment is functioning properly. Coordinates repairs and maintenance tasks.
• Health and Safety Management: Ensures that the safety and hygiene plan is up to date.
• Onboarding Support: Prepares workstations and materials for new employees, including welcome package and security access.
• Reception Duties: Greets visitors, manages sign-ins, and directs guests to appropriate personnel or meeting rooms.

REQUIRED education, work experience, knowledge/skills:

• At least two years in a similar role (such as administration, procurement, HR, or logistic support) or performing similar tasks.
• Proficiency in:

Microsoft Office: Excel, Word, Powerpoint, Teams, etc.

Google Suite: Drive, Docs, Gmail, Sheets, Calendar, etc.

• High school diploma

Other required skills:

• Strong organizational and communication skills
• Proactivity
• Attention to detail
• Time management
• Flexibility

DESIRABLE education, work experience, knowledge/skills:

University-level degree in Business Administration, Communications, or other related fields.

REQUIRED English level:

Advanced

​What we offer:

Permanent position

Flexible working hours

OSDE

Equity compensation

Paid week off between Christmas and New Year

Gympass/Wellhub

Join our team of highly motivated, friendly people who are working on a one-of-a-kind project!