Human Resources Information Systems (HRIS) Analyst

Overview

Location/Department: El Cajon, CA, People Operations

Reports to: Director of People Operations

Schedule: Part-Time 30 hours

FLSA Status/CBA: Part-Time, Non-Exempt, Non-Union

Benefits Eligible

Position Summary

The HRIS Analyst is a key member of the People Operations team, supporting our mission to provide person-centered care and a supportive workplace that reflects the ICARE values of Innovation, Collaboration, Accountability, Respect, and Empathy.

This role serves as the systems and data backbone of Human Resources, ensuring that our HRIS infrastructure supports operational excellence, compliance, and workforce stability. The HRIS Analyst partners cross-functionally with Recruitment, Payroll, Benefits, and Leadership to maintain data integrity, optimize system functionality, and drive continuous improvement.

The ideal candidate brings strong technical proficiency, attention to detail, and the ability to balance compliance requirements with practical operational needs in a fast-paced nonprofit environment.

Tasks, Duties, and Responsibilities

HRIS Implementation & Optimization

• Assist with implementation and configuration of the UKG onboarding module, ensuring alignment with compliance and operational requirements.
• Partner with internal stakeholders to gather system requirements, test workflows, and troubleshoot configuration issues.
• Develop documentation and training materials related to system processes and onboarding workflows.
• Monitor system performance and recommend improvements to enhance efficiency and data accuracy.
  
  

Compliance & I-9 Audit Support

• Support completion and clean-up of internal I-9 audit to ensure compliance with federal and state requirements.
• Review documentation for accuracy and completeness; coordinate corrections as needed.
• Partner with program leadership to maintain regulatory compliance standards.
• Assist with internal and external audits, licensing reviews, and reporting needs.
  
  

HR Operations & Backup Support

• Serve as backup HR support to stabilize day-to-day People Operations functions.
• Provide front-line support on HRIS-related inquiries, timekeeping systems, and employee data changes.
• Generate and analyze HR metrics including turnover, compliance tracking, and onboarding progress.
• Maintain personnel files and electronic documentation in accordance with CCL, CDSS, DDS, and other regulatory standards.
  
  

Data Analytics & Reporting

• Build and maintain reports within UKG and other HR systems to support workforce planning and leadership decision-making.
• Ensure data integrity through regular audits and reconciliation processes.
• Identify trends and provide insights related to turnover, staffing levels, and operational stability.
  
  

General Duties

• Attend team meetings, trainings, and cross-departmental initiatives.
• Travel locally to residential facilities or Imperial Valley office as needed.
• Perform other duties as assigned.
  
  

Values

The HRIS Analyst upholds and models HGH’s ICARE values:

Innovation – Seeks continuous system improvements and embraces data-driven solutions.

Collaboration – Partners across departments to ensure seamless people operations.

Accountability – Maintains accuracy, compliance, and integrity in all data and reporting.

Respect – Treats all employee data with confidentiality and professionalism.

Empathy – Balances compliance and operational needs with compassion and service.

Qualifications

Required:

• Bachelor’s degree in HR, Information Systems, Business, or related field (or equivalent experience).
• 3–5 years of HRIS or systems-focused HR experience.
• Experience with UKG, Paycom, or comparable HRIS platforms.
• Strong understanding of I-9 compliance and documentation requirements.
• Advanced reporting and data analysis skills.
• Strong organizational skills and ability to manage multiple priorities.
  
  

Preferred

• Experience in nonprofit, healthcare, or residential care settings.
• HR certification (PHR/SPHR, SHRM-CP/SCP) or progress toward certification.
• Familiarity with Community Care Licensing (CCL), DDS, or union environments.
  
  

Electronic Visit Verification and Location Data Notice

In accordance with California and federal requirements related to Electronic Visit Verification (EVV), Home of Guiding Hands utilizes electronic timekeeping systems and/or mobile applications that may capture date, time, and location information at the point services are provided or when employees clock in and clock out. This information is collected solely for purposes related to legal compliance, payroll processing, billing verification, quality assurance, and operational oversight.

By accepting or continuing employment with Home of Guiding Hands, or by using a company-issued device, receiving a cell phone stipend, or installing and/or using any agency-required applications on a personal device, the employee acknowledges and consents to the collection and use of this information as described above. Employees should have no expectation of privacy in connection with location data captured during working hours or while performing job-related duties.

Physical Requirements/Work Environment

This position operates primarily in an office environment. The employee will regularly use a PC and phone for prolonged periods. The role may require standing, walking, and lifting up to 30 pounds. The employee must be able to perform repetitive hand activities including keyboard and file management tasks.

Equal Opportunity Employer Statement

Home of Guiding Hands is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, or status as a qualified individual with disability.