Position Title: Human Resources Assistant, Human Resources and Organizational Development

Type of Appointment: Full-Time Temporary Appointment until August 14, 2026

Salary : $56,646 - $70,615 per year

Vacancy Status: Existing position

About Laurentian University

Located in Greater Sudbury, the central hub for health care, government, education, financial and business services, mining, as well as retail for northern Ontario, Laurentian University offers an outstanding life and career experience at the heart of a welcoming community. What’s more, it provides the opportunity to pursue a balanced lifestyle while enjoying all of the amenities of a mid-size city. Short commutes, hundreds of lakes, waterways and nature trails, a myriad of recreational, artistic, cultural and entertainment opportunities, all combine to make this an idyllic setting to grow and thrive. Offered on the university’s beautiful campus as well as remotely, LU’s broad range of programs has garnered top distinction by leading in graduate employment outcomes for more than a decade*. This is your opportunity to join our team in a supportive, bilingual environment and contribute to our students’ success, as well as your own. The University’s diverse community and its focused efforts on its tricultural mandate which embraces francophone and Indigenous cultures, deeply enrich the experience you can expect.

Along with a competitive salary, eligible employees receive a comprehensive compensation package which includes:

● employer-paid health and dental benefits

● defined benefit pension plan

● competitive annual paid vacation leave

● flexible or alternative work schedule, including summer hours and an annual employer-paid

winter break

● professional development opportunities

● tuition exemption program

● employee and family assistance program

● supportive family-related flexibility and leave programs

● access to a wide array of fitness and recreational amenities

*Ministry of Colleges and Universities KPI data.

Responsibilities

Reporting to the Director of Service Excellence the Human Resources Assistant ensures efficient and effective delivery of Human Resources Services, by providing key support to the Human Resources Advisors in recruitment and selection processes while ensuring compliance with other human resources processes, policies, procedures and collective agreements.

Recruitment and Selection:

• Assists with the preparation and coordination of recruitment documents including offers of employment, the new employee onboarding process and follow-up communications.
• Oversees and maintain incoming job applications and processing within the relevant recruitment file;
• Creates job postings on the University’s intranet as well as collaborating with external job posting platforms.

Record and Data Management

• Maintains and tracks various HR processes, including but not limited to, employee transactions and recruitment; /selection
• Collaborates with the Human Resources Advisors, budget/payroll/finance regarding employee records, onboarding;
• Process personnel forms and maintain personnel records to ensure timely and appropriate actions related to the onboarding and off-boarding processes;
• Maintains electronic records, filing systems, and personnel files, for unionized and non-unionized processes and employees.
• Prepares and analyzes Human Resources related reports.

Administration

• Prepare a variety of letters and other human resources correspondence and documentation;.
• Updates and maintains Human Resources related information on the University’s intranet;
• Provides support to Human Resources Advisors and other Human Resources team members as directed.
• Performs a wide variety of clerical, technical, administrative, and office support, including but not limited to, employment documentation, and client support;
• Perform other duties as assigned.

Qualifications

• Post-secondary certificate or diploma in Human Resources, Business or a related field;
• One (1) to three (3) years related experience preferably in a Human Resources;
• Interest in successfully completing the academic requirement for the Certified Human Resources Professional (CHRP) designation;
• Experience working in a post-secondary institution and or in a unionized environment will be considered an asset;
• Knowledge of provincial legislation, best practices and employment standards in Ontario;
• Ability to handle sensitive matters with integrity and confidentiality.
• Excellent organizational skills to prioritize workload in a fast-paced environment with changing deadlines and the need to respond quickly to meet departmental/employee needs.
• Strong computer skills, with experience with Microsoft and Google suites, Zoom, tracking systems, and HRIS
• Ability to work independently and take initiative, as well as perform effectively as a member of a team.
• Strong attention to detail;
• Exceptional customer service skills
• Able to deal courteously and effectively with people at all levels;
• Strong communicator with ability to guide and educate in HR process and best practices;
• Critical thinking and sound judgment skills;
• Able to exercise tact and diplomacy and support people in a calm and effective manner in sensitive situations;
• Strong attention to detail;
• Ability to work fluently (verbal and written) in both official languages, French and English, is required.

Applications are being accepted to fill an active vacancy within the University

***We are aware that some applicants are experiencing difficulty using our careers portal. Should you complete an application through our online form and receive an error, please submit your application to careers@laurentian.ca***

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by the job incumbent. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Management reserves the right to revise or amend duties at any time. Laurentian University is an equal opportunity employer that is dedicated to maintaining a fair and equitable work environment. All of our employees and job applicants will be employed solely on the basis of their abilities and qualifications and following the applicable collective agreements where required.

HOW TO APPLY

Laurentian University welcomes all candidates authorized to work in Canada and who meet the

minimum qualifications required to apply for this position. Please submit your application on our website and ensure that your cover letter and resume both specify the job title of the position that you are applying for. If you are a current employee of Laurentian University, please ensure that you notate accordingly in your application.

Laurentian University is an inclusive and welcoming community committed to employment equity. Applications are encouraged from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, and persons of all sexual orientations and gender identities/expressions. Laurentian University’s bilingualism policy provides a provision regarding the language requirement for persons self-identifying as First Nations, Métis or Inuit.

All applicants are thanked for their interest in this position. However, only those selected for an

interview will be contacted. If contacted and you require a disability related accommodation in order to participate in the recruitment process, please advise the Human Resources and Organizational Development Department. Laurentian University is committed to providing an inclusive and barrier free experience to applicants with accessibility needs. Requests for accommodation can be made at any stage during the recruitment process. Please contact the Human Resources and Organizational Development Office at hrd@laurentian.ca for more information.

Please note that candidates invited for an interview will be required to submit three professional references.