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Events and Planning Specialist (Boston, MA)



Boston, MA, USA
Posted on Tuesday, June 18, 2024


Openly is rebuilding insurance from the ground up. We are re-envisioning and enhancing every aspect of the customer experience. Doing this requires a rapidly growing team of exceptional, curious, empathetic people with a wide range of skill sets, spanning technology, data science, product, marketing, sales, service, claims handling, finance, etc.

Now is the perfect time to join the journey. Here’s why

  • It’s working. We’re in multiple states and on our way to operating countrywide. We have thousands of agents selling our product and millions of dollars of annual customer premiums.
  • We’re well-backed & stable. We closed our $100M Series D fundraise. We are supported by some of the top investors globally, including Google’s “Gradient” AI-focused fund, Obvious Ventures, Advance Venture Partners, Eden Global Partners, and Clocktower Technology Ventures.
  • It’s not too late! Despite this traction and stability, we’re still early enough in the journey that there’s time to make a real difference during Openly’s formative period.

If you’d like to understand more about Openly’s mission, consider checking out this video (https://vimeo.com/267654520) from a company pitch we gave several years ago at Techstars.

Job Details

Openly is hiring for a full-time Events and Planning Specialist. This role will support the growing and diverse needs of the company, specifically the Operations teams of Shared Services, Marketing, and Sales. Due to the variety of responsibilities required in this role, Openly is looking for a candidate that demonstrates high energy, attention to detail, and superior organization and time management. This is a very visible role throughout the organization requiring excellent written and verbal communication skills, the ability to effectively cope with change, and competing priorities. If you exemplify Integrity, Empathy, Teamwork, Curiosity and Urgency, we want to hear from you!

This role will be required to work from our Boston office located at 131 Dartmouth Street.

Key Responsibilities

  • Primary liaison for the corporate office in Boston; first point of contact regarding office policies, procedures, and protocols
  • Plans and organizes in-person and off-site meetings including scheduling conference rooms, registering guests and employees when visiting the Boston office, and orders catering for meeting needs
  • Selects meeting locations for off-site meetings, identifies catering vendors, and secures contracts for terms/cost of service
  • Manages the conference and tradeshow schedule for the Sales team, ensuring booth materials, give-aways, and swag orders are inventoried and shipped timely
  • Responsible for ordering, delivering, and managing appropriate inventory levels for Openly branded clothing and items
  • Ensures office supplies are adequate to support day-to-day activities and in preparation for on-site meetings
  • Notarizes legal documentation when necessary
  • Remote deposits premium payments to the Openly lockbox
  • Performs ad-hoc tasks as necessary


  • Ability to commute to the Boston office minimum three times a week
  • 2+ years of administrative experience or equivalent
  • Ability to travel up to 10% annually
  • Is a current notary or will become notarized
  • Prior event planned experience preferred
  • Familiarity with Google Suite a plus
  • Ability to manage confidential information appropriately and professionally
  • Desire to work in a fast paced, dynamic startup environment and is adaptable in nature
  • Resourcefulness, intellectual curiosity, and a genuine interest in learning new processes and working in a fast-paced startup
  • Strong business acumen, analytical and project management skills
  • Excellent interpersonal communication skills, both verbal and written
  • Incredibly organized with superb attention to detail
  • Ability to successfully support multiple projects and requests while delivering a high degree of service
  • Self-starter mentality with strong time-management skills who can work autonomously

Compensation & Benefits:

The target salary range represents the budgeted salary range for this position. Actual compensation for this position will be determined based on the successful candidate's experience and skills. We are committed to providing a compensation package that not only reflects the responsibilities and requirements of the role, but also the unique expertise that the chosen candidate will bring to our team.

Target Salary Range
$62,960$74,765 USD

The full salary range shows the min to max salary range for this position. Actual compensation will be commensurate with experience and qualifications and determined based on various factors including the candidate's qualifications, skills, and experience.

Full Salary Range
$59,025$98,375 USD

Benefits & Perks

  • Remote-First Culture - We supported #remotelife long before it was a given. We'll keep promoting it.
  • Competitive Salary & Equity
  • Comprehensive Medical, Dental, and Vision Plan Offerings
  • Life and disability coverage including voluntary options
  • Competitive PTO - 20 days and 11 paid holidays (including floating holidays) per year under the Company’s vacation and holiday policies.
  • Parental Leave - up to 8 weeks (320 hours) of paid parental leave based on meeting eligibility requirements
    (Birthing parents may be eligible for additional leave through STD)
  • 401K Company Contribution - Openly contributes 3% of the employee's gross income, even if the employee does not contribute.
  • Work-from-home stipend - We provide a $1,500 allowance to spend on setting up your home workplace
  • Annual Professional Development Fund: Each employee has $2,000 in professional development (PD) funds to spend on activities or resources annually. We want each Openly employee to achieve personal and professional success and to feel supported, confident, and informed about improving their efficiency and productivity.
  • Be Well Program - Employees receive $50 per month to use towards your overall well-being
  • Paid Volunteer Service Hours
  • Referral Program and Reward

Depending on position, Employees generally are eligible for cash incentive compensation, including commissions for sales eligible roles. In all cases, eligibility for compensation and benefits is subject to applicable plan and policy terms in effect from time to time.

U.S. Citizens, Green Card Holders, and those authorized to work in the U.S. for any employer and currently residing in the US will be considered.

Openly is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Openly is an E-Verify Employer in the United States. Openly will make reasonable accommodations for qualified individuals with known disabilities under applicable law.