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Executive Assistant To The CEO

OurPass

OurPass

Administration
Posted on Thursday, July 27, 2023

Executive Assistant To The CEO

About OurPass

OurPass is revolutionizing the world of commerce with cutting-edge banking and management tools that empower businesses of all sizes to simplify their operations and run with confidence. With OurPass, you can automate routine tasks, accept payments from anywhere in the world, gain access to business capital and get practically everyday support you need to win. When we launched OurPass in 2021, our goal was to eliminate the challenge of abandoned carts for businesses online and boost their sales with a one-click checkout mobile app. Though quickly gaining a reputation for our work in that space, we continued to listen to the needs of our customers. This is what inspired the expansion of our services in 2022 to ensure everyone has access to the tools they need to thrive.
So, wherever you are in your business journey, OurPass has the right financial and business products to help you build, grow and scale. If we don’t already have what you uniquely need, we’ll build it, that’s how committed we are to your success. Our market savvy and responsive approach continues to win us the confidence of our customers and today, we are proudly the go-to partner for small businesses, retail enterprises, and global distributors across our primary market, Nigeria.
OurPass Inc is registered in the USA and trades in Nigeria under the name of Parkcrowdy Nigeria Limited

We are the place for you if

You are a dynamic individual who is truly passionate about making a constant difference in your customers’ lives. You are also an individual who is never afraid to challenge the status quo, especially when you know or believe that there are better ways of carrying out activities. You are an individual who is always keen on expanding their skills, regardless of the role.

About the Job

The Executive Assistant at OurPass plays a critical role in providing administrative and organisational support to high-level executives or senior management.This role ensures the smooth functioning of the executive's/ CEO’s office and handles a wide range of tasks, including managing schedules, coordinating meetings, handling correspondence, and assisting with various projects.

Responsibilities

Calendar Management: Efficiently manage the executive's schedule, including arranging meetings, appointments, and conference calls. Prioritise and coordinate appointments based on the executive's availability and business priorities.
Travel Coordination: Handle travel arrangements, including booking flights, hotels, ground transportation, and preparing itineraries for business trips and conferences.
Communication: Serve as the primary point of contact for internal and external communications, managing emails, phone calls, and other correspondence on behalf of the executive. Draft and review emails, memos, and reports as needed.
Meeting Support: Coordinate and organise meetings, including preparing agendas, gathering relevant materials, and taking minutes during meetings. Ensure timely distribution of meeting materials and follow up on action items.
Project Assistance: Provide support for various projects as assigned by the executive, including research, data analysis, and presentation preparation.
Document Management: Maintain and organise records, files, and documents, both physical and electronic, ensuring they are easily accessible and up-to-date.
Confidentiality: Handle sensitive and confidential information with utmost discretion and maintain a high level of confidentiality.
Relationship Building: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and team members.
Office Operations: Assist with general office operations, including ordering supplies, handling incoming and outgoing mail, and coordinating office maintenance and repairs.
Expense Management: Monitor and track expenses related to the executive's activities, ensuring timely submission and reconciliation of expense reports.

Critical Competencies:

Proven experience as an Executive Assistant or in a similar administrative role supporting senior management.
3+ years experience required
A bachelor’s degree in business administration, communications or related field.
Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
Excellent communication skills, both written and verbal.
Proficiency in using office productivity software, such as Microsoft Office Suite.
Attention to detail and a high level of accuracy in all tasks.
Ability to work under pressure and meet tight deadlines.
Strong problem-solving skills and the ability to handle unforeseen challenges.
Flexibility and adaptability to accommodate the executive's schedule and changing priorities.
Discretion and professionalism when dealing with sensitive information.
A proactive and anticipatory approach to meeting the executive's needs.
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