Role: Payroll Specialist

Employment Type: Full Time

Educational Qualification: Bachelor’s or Master’s degree in Commerce, Accounting, or Finance.

Experience: 2–5 years of proven, hands-on experience in payroll operations or finance operations.

Location: Bangalore

Role Description:
Pixxel is seeking a meticulous, analytical, and process-driven Payroll Specialist to join our team. In this role, you will take operational ownership of global payroll processing, statutory labor compliance, benefits administration, and employee expense reimbursements across all group entities.

You will act as the operational bridge between Finance and People Operations, executing multi-country payroll cycles, managing tax and regulatory filings, reconciling general ledgers, and delivering an exceptional, transparent payroll experience to Pixxel’s employees.

Responsibilities & Duties:

• Global Payroll Processing & Operations

• Execute end-to-end payroll processing for every entity accurately, ensuring salaries are disbursed strictly on time.

• Collect, audit, and validate monthly payroll inputs—including joiners, exits, salary revisions, bonuses, and attendance—ahead of cut-off dates.

• Process payroll runs across respective payroll HRMS platforms and review all preliminary outputs and registers.

• Calculate and apply accurate income tax, social security, pension, and country-specific statutory deductions.

• Reconcile month-on-month payroll variances and one-off adjustments, secure required approvals, and coordinate with Finance for timely fund releases.

• Maintain clean payroll master data and ensure all records remain audit-ready with zero compliance red flags.

• Global Labour & Statutory Compliance

• Ensure full compliance with local payroll, tax, and labor regulations across every operating entity.

• Maintain and monitor a structured, country-wise statutory compliance calendar.

• Compute, file, and remit statutory dues on time in every operational jurisdiction.

• Track regulatory amendments, statutory updates, and labor law changes to update payroll configurations accordingly.

• Ensure company-wide adherence to statutory rules regarding minimum wages, overtime compensation, leave policies, and gratuity mandates.

• Manage the end-to-end annual investment and tax declaration proof verification cycle, guiding employees to complete proofs ahead of year-end cut-offs.

• Support the compilation and distribution of year-end tax forms, filings, and statutory returns.

• Prepare documentation for internal, statutory, and labor audits, and assist in formulating responses to authority notices.

• Assist with statutory payroll and labor registrations for newly incorporated entities.

• Protect confidential employee compensation and personal data in strict compliance with data privacy regulations.

• Exit Management & Full and Final (F&F) Settlements

• Ensure established documentation, exit checklists, and statutory processes are strictly followed for all separation cases.

• Compute accurate full and final settlements, including prorated salaries, notice period adjustments, leave encashments, gratuity, and pending recoveries.

• Coordinate with cross-functional teams to ensure timely settlement payouts, clearance completion, and tax certificate issuances.

• Group Expense Reimbursement Ownership

• Own the end-to-end employee expense reimbursement process across all group entities.

• Review and verify employee expense claims against group travel and expense policies.

• Validate proof of purchase, tax invoices, and required managerial approvals prior to processing.

• Ensure approved claims are disbursed to employees within established turnaround timelines.

• Apply correct country-specific tax treatments to taxable versus non-taxable expense reimbursements.

• Track, reconcile, and settle travel advances and corporate/prepaid card expenditures.

• Book reimbursement expenses to appropriate cost centers and reconcile balances with Finance monthly.

• Generate reports on expense aging and policy exceptions, actively recommending workflow and control improvements.

• Employee Support & Query Resolution

• Act as the direct point of contact for employee inquiries regarding salary, tax withholdings, deductions, and reimbursements.

• Resolve employee queries within defined response SLAs, providing clear and empathetic explanations on payroll policies.

Required Skills:

• Statutory Knowledge: Working knowledge of payroll taxation, social security frameworks, and local labor laws.

• Analytical & Tool Proficiency: Strong Excel skills (including formulas, data validation, and VLOOKUP/reconciliations) and experience operating across payroll HRMS platforms, reimbursement tools, and prepaid card systems.

• Execution & Deadlines: High numerical precision and demonstrated ability to work error-free under tight, recurring monthly deadlines.

• Confidentiality: Absolute discretion, integrity, and ethical judgment when handling sensitive compensation data.

• Exposure to multi-country or international payroll processing across different entities.

• Hands-on experience coordinating with external In-Country Providers (ICPs) or Employer of Record (EOR) platforms.

• Prior experience handling statutory audit queries, tax proof verification cycles, and government authority notices.

Candidate Acumen:

• Attention to Detail: Impeccable accuracy with a "zero-defect" approach to calculations, compliance deductions, and bank disbursements.

• Organized & Proactive: Highly disciplined in tracking deadlines, prioritizing cut-offs, and resolving operational blockers independently.

• Clear Communicator: Strong written and verbal communication skills to simplify complex tax and payroll nuances for employees.

• Adaptable: Comfortable navigating fast-paced, high-growth startup environments with evolving operational priorities.

Benefits:

• Health insurance coverage

• Unlimited leaves & flexible working hours

• Role-based remote work and work-from-home benefit

• Relocation assistance

• Professional Mental Wellness services

• Creche facility for primary caregivers (limited to India)

• Employee Stock Options for all hires

About Pixxel

Pixxel is a space data company and spacecraft manufacturer redefining Earth observation with hyperspectral imaging. The company’s first constellation of six commercial hyperspectral satellites—Fireflies—deliver imagery at 5-meter resolution and 135+ spectral bands, providing 50x richer detail than traditional Earth observation systems and unlocking insights across agriculture, climate, energy, environment, and more.

Once fully deployed, Pixxel’s constellation of 18-24 satellites will capture imagery across up to 250 bands in VNIR and SWIR ranges, with a 40 km swath and daily global revisit capability. Pixxel’s most unique strength is its full-stack approach, integrating every layer of the value chain from satellite hardware and manufacturing to AI-powered analytics.

Pixxel’s satellite constellation is complemented by Aurora, its in-house Earth Observation Studio that simplifies satellite imagery analysis and democratises remote sensing for all. Designed to make hyperspectral data more accessible, Aurora by Pixxel combines high-frequency imagery with AI-powered tools to generate actionable insights, even for users without technical backgrounds. The third pillar of Pixxel’s ecosystem is its in-house satellite manufacturing capability. Beyond building its own spacecraft, Pixxel also provides satellite systems and subsystems to other organisations. This dual capacity sets it apart in a sector where most companies focus on either payload design or data operations, but not both.

Pixxel’s team is young but deeply mission-aligned, with a culture rooted in curiosity, speed, and long-term thinking. As the company grows its constellation and expands Aurora, the focus remains on making space-based insights practical, scalable, and genuinely helpful so that the health of the planet becomes measurable and action becomes possible.

Pixxel was the only Indian startup selected for the Techstars Starburst Space Accelerator in Los Angeles and has been recognised in TIME’s Best Inventions of 2023, Fast Company’s Most Innovative Companies, and Via Satellite’s Top Innovators list.

For more information, see our Careers page or follow Pixxel on LinkedIn and X/Twitter.

Culture

Pixxel is an organisation where we enable our employees to work on world-changing problems that they are passionate about, and a place where they can be their best selves day in and day out while ensuring they have fun every day.

Central to our employee-first ethos is a commitment to ensuring that every team member feels valued and heard. We nurture a healthy and supportive work environment where we prioritise well-being and growth in all aspects of life

Link to Pixxel in Media