IRVING INDEPENDENT SCHOOL PROJECT MANAGER, ISF

Job Description

JOB TITLE: Project Manager, Irving Schools Foundation

WAGE/HOUR STATUS: Exempt

REPORTS TO: President and CEO, Irving Schools Foundation

PAY GRADE: Admin 2

DEPARTMENT: Irving Schools Foundation

DUTY DAYS: 230 DAYS

DATE REVISED: February 2026

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Primary Purpose

Assist the President and CEO in meeting the goals of the Irving Schools Foundation as set by the Board of Directors by facilitating efficient and effective Foundation office operations while providing a high level of support to district personnel. Manage and oversee assigned programs to ensure alignment with the Foundation’s mission and objectives.

Qualifications

Minimum Education/Certification:

• Bachelor’s degree required- Degree in business, communications, nonprofit management, or related field preferred.
  
  

Special Knowledge/Skills

• Strong communication, organizational, and interpersonal skills.
• Ability to manage multiple projects and deadlines with minimal supervision.
• Experience with community partnerships, volunteer coordination, and event management.
• Proficiency with Microsoft Office, donor management systems, and marketing platforms.
• Ability to analyze data, prepare reports, and communicate program impact.
  
  

Minimum Experience

• Three or more years of experience in the non-profit sector, specifically in volunteer coordination, community outreach, event management, and marketing
• Exceptionally strong organizational, interpersonal, and communication skills
• Ability to manage multiple projects and work assignments with little or no supervision
  
  

Irving ISD Job Description – Official Document

• Must possess exceptional customer service skills and ethics, with high expectations for quality products and services
• Must be proficient in using the latest versions of computer technology
• Must be innovative, resourceful, and would prefer an individual who has experience in negotiating and building partnerships with vendors
• Experience utilizing donor management systems (Salesforce, Donor Perfect, Raiser’s Edge, Bloomerang) is preferred, however, database experience is required.
• Familiarity with platforms such as Constant Contact, Microsoft Teams, Canva, Monday.com, Asana, Jotform and SignUp Genius is preferred but not required.
• Above-average proficiency with Microsoft Word, Excel, and PowerPoint is required.
  
  

Major Responsibilities And Duties

Project Management

• Manages ISF Projects such as Food for Thought, C2C Store, Supplies for Success, and
  
  

Caring and Sharing, which includes inventory management, marketing, community

outreach, event coordination, volunteer coordination, and fundraising.

• Holds weekly meetings with direct reports to ensure that projects are meeting
  
  

deadlines and reaching desired outcomes.

• Additionally, oversee the management and coordination of ISF’s disbursement of scholarships and grants.
• Ensure programs operate within budget and comply with funding requirements.
  
  

Community Outreach

• Schedule, implement, and periodically suggest new community-based programs,
  
  

partnerships, and other engagement initiatives that would support ISF Projects

• Identify, initiate, and deepen relationships with various community stakeholders
• Responsible for researching and attending community events where ISF may gain
  
  

exposure to a new group of donors and promote its mission. These include community fairs, festivals, etc.

• Implement meetings, surveys, and other ways for communicating with, and receiving
  
  

feedback from the community about ISF and its initiatives

• Attend community meetings on behalf of ISF to hear community concerns, provide
  
  

information about community engagement and volunteer opportunities

• Distribute information to the public and community through multiple media channels
  
  

(website, social media, etc.)

Volunteer Coordination

• Coordinate and manage volunteers for Foundation and District projects and special
  
  

events.

• Develop a volunteer management program to attract, train, retrain and coordinate
  
  

background checks for volunteers.

• Serve as the first point of contact for interested volunteers, providing an overview of volunteer opportunities and needs and responding to application requests.
  
  

Event Coordination

• Plan and execute Breakfast with the Stars, Caring and Sharing, Supplies for
  
  

Success and IISD is kind events.

• Assist with other scheduled events and programs as needed.
• Work with the CEO and designated board members to develop new events or
  
  

improve existing events as needed.

Marketing and Reporting

• Work with the Marketing and Development Manager to create marketing materials designed to inform students, teachers, counselors, and other school employees of scholarship and grant opportunities and deadlines
• Work with the Development Manager and marketing team to create
  
  

marketing materials such as the annual report, impact reports, flyers, and

social media campaigns.

• Develop focus for, and solicit, in-kind and monetary donations needed for ISF programs.
  
  

Other Duties

• Attend all special events produced by the Foundation, unless proper approval is
  
  

received by the President and CEO.

• Other duties as assigned by the President and CEO.
  
  

Equipment Used

Computer/peripherals, calculator, telephone, fax, copier

WORKING CONDITIONS

Mental Demands/Physical Demands/Environmental Factors: Must maintain emotional control and exercise reasoning and problem-solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Occasional prolonged and irregular hours take place primarily during football season.

Safety: Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidents immediately to the supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and the foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.