IRVING INDEPENDENT SCHOOL DISTRICT

ADMINISTRATIVE ASSISTANT I- School Leadership

Job Description

JOB TITLE: Administrative Assistant I

LENGTH OF WORK YEAR: 230 days

REPORTS TO: Executive Director of Secondary Schools

PAY: PARA 070

DEPARTMENT: School Leadership

DATE REVISED: 12/2024

PRIMARY PURPOSE: Ensure the efficient operation of secondary schools and provide clerical services to the Executive Director of Secondary Schools; manage confidential information and engage in frequent contact with all levels of district employees, parents/community, and the public.

Qualifications

Minimum Education:

• High School Diploma or GED
  
  

Special Knowledge/Skills

• Knowledge of general office equipment
• Knowledge of basic accounting principles
• Proficient skills in typing, word processing and file maintenance
• Effective organizational, communication and interpersonal skills
• Ability to operate computer/peripherals using a variety of basic applications.
• Ability to effectively use district programs with reasonable assistance.
• Knowledge of Microsoft Office Suite (Outlook, Drive, Sharepoint, Teams)
• Knowledge of Google Suite (Drive, Docs, Sheets)
• Knowledge of Videoconferencing Programs (Zoom, Teams, Meets)
• Bilingual English/Spanish, preferred
• Ability to work well under pressure
• Ability to work simultaneously on several projects Excellent proofreading and writing skills
  
  

Minimum Experience

At least three (3) years of related experience

Major Responsibilities And Duties

• Perform secretarial duties for the Executive Director of Secondary Schools.
• Receive incoming calls, take reliable messages, schedule appointments, and maintain the Executive Director of Secondary Schools’ calendar and mileage.
• Organize information and materials necessary for various meetings as requested by the Executive Directors.
• Secure locations and necessary data and equipment for office and district-wide meetings, including notification of involved persons.
• Perform accounting tasks following established district guidelines, including, but not limited to, those related to budget, requisitions, purchase orders, work orders, bus requests, and department travel arrangements.
• Monitor, process, and submit personnel payroll reports as required.
• Assist in compiling information to be used in various administrative reports.
• Maintain information of and comply with state, district, and school policies or regulations concerning primary job functions.
• Manage incoming and outgoing mail for Executive Directors.
• Assist in preparing presentations for meetings, conferences, professional learning, etc.
• Attend meetings to take notes, prepare minutes, and provide assistance as needed.
• Enter online work order requests, electronic mail, and purchase orders as directed by the Executive Directors.
• Assist campus secretaries and principals with Munis and school budgets as requested by the Executive Director of Secondary Schools.
  
  

Working Conditions

Mental Demands:

Ability to communicate effectively (verbal and written); perform tasks with frequent interruptions; repetitive hand motions and prolonged computer use; interpret policy and procedures; maintain emotional control and objectivity under stress.

Physical Demands/Environmental Factors

Occasional prolonged and irregular hours. Occasional lifting of twenty pounds

Safety: Perform all duties in a safe and responsible manner. Observe all safety precautions.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.