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Chief of Staff

Vita Inclinata

Vita Inclinata

People & HR, Operations
Broomfield, CO, USA
Posted on Tuesday, July 9, 2024
Job Type

Vita Inclinata is looking for an experienced Chief of Staff who is eager to thrive and grow within our fast-paced, dynamic team. As a key player in our innovative company, you will have the unique opportunity to shape the future of our organization, drive strategic initiatives, and work closely with executive leadership. If you are passionate about making a significant impact and ready to take on a challenging role in a cutting-edge environment, we want to hear from you.

The Chief of Staff will play a crucial role in supporting the CEO in managing and scaling the organization. This position requires a strategic thinker with exceptional organizational skills, a high degree of professionalism, and the ability to manage multiple projects simultaneously. The Chief of Staff will act as a trusted advisor, ensuring that the CEO’s vision and goals are effectively communicated and executed across the company. Closely partnering with the executive leadership team on key operational projects to drive company growth and success

Key Responsibilities:

Operational Leadership:

  • Work closely with the CEO to streamline and optimize operational processes across the organization.
  • Identify areas for improvement in operational efficiency and implement strategies to address these areas.
  • Ensure alignment of operational activities with the company’s strategic goals.
  • Develop and maintain an operational roadmap in collaboration with department heads.

Project Management:

  • Oversee and manage high-impact projects, ensuring alignment with company goals and timely execution.
  • Develop project plans, timelines, and budgets; ensure adherence to these plans.
  • Coordinate cross-functional teams to ensure project milestones are met.
  • Provide regular updates to the CEO and executive leadership on project progress.

Executive Partnership:

  • Collaborate with the executive leadership team to drive strategic initiatives and support cross-functional projects. Acting as a key point of contact between the CEO and other senior leaders, facilitating communication and ensuring alignment.
  • Assist in the preparation and follow-up of executive meetings, including setting agendas, documenting minutes, and tracking action items.


  • Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Draft communications, presentations, and reports on behalf of the CEO.


  • Identify and address operational challenges, proposing solutions to enhance efficiency and effectiveness.
  • Foster a culture of continuous improvement within the organization.
  • Provide support and guidance to departments facing operational issues.

Special Projects:

  • Handle special projects and initiatives as directed by the CEO.
  • Take on ad hoc responsibilities that require high-level oversight and management.
  • Ensure the successful execution and completion of these projects, delivering results that align with company objectives.

Team Leadership:

  • Mentor and guide the project management team, fostering professional growth and development. Promoting a collaborative and high-performance culture within the team.

Travel Expectations = 40% both domestic and international. Active US passport required.

Subject to applicable laws and Vita Inclinata’s policies, regular attendance is an essential function of the position. All employees must follow Vita Inclinatas’ employment practices and policies.


Education & Experience

  • Bachelor’s degree (BS/BA) from four-year college or university and 5 to 8 years’ related experience and/or training; or equivalent combination of education and experience
  • Minimum of 5 years experience in operations management, project management, or a similar role, preferably in a fast-growing global company.
  • Proven experience in strategic planning, budgeting, forecasting, and financial analysis
  • Proven track record of leading and managing complex projects with successful outcomes.


  • Excellent analytical, problem-solving, and decision-making skills
  • Exceptional communication and interpersonal skills, with the ability to effectively collaborate with stakeholders at all levels
  • Flexibility to handle changing priorities and new challenges.
  • Experience in developing and executing business strategies with proven ability to align organizational goals with strategic objectives.
  • Strong attention to detail

Computer Skills

  • Proficient with Microsoft Suite, including Word, Excel, PowerPoint and Outlook


In compliance with Colorado’s Equal Pay for Equal Work Act, the compensation for this role is $175,000 to $250,000; however, Vita Inclinata Technologies considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

Company Benefits

  • 100% Employer Paid Top Health Care
  • Bonus Eligibility
  • Unlimited Paid Time Off
  • Stock in Vita Inclinata Technologies (We all rise and fall together!)
  • Employer Match 401k Program
  • Additional benefits include life insurance, dental, vision, and pet insurance.

Vita Inclinata Technologies is an equal opportunity employer that values workplace diversity. We strive to create an inclusive workplace that embraces diverse backgrounds, life experiences, and perspectives. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), ancestry, national origin, veteran status, marital or family status, age (40 or older), disability and genetic information (including family medical history or any other characteristic protected by law). We do not tolerate unlawful discrimination in any employment decisions including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Salary Description
175,000 - 250,000