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Position Title:

Academic Department Associate- History

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Department Assistant

Job Duties:

Academic Department Associate for History Department faculty, academic staff, and student office workers. Programs include the CASSH History major (BA, BS), minors, Broadfield Social Studies (Concentrations in History, Political Science, and Sociology), International and Global Studies, and certificates (Public History and Science, Technology, and Society). The History ADA supports the Department Chair, and affiliated programs (National History Day, International and Global Studies, Oral History Program) and supervises student workers. Normal working hours for this position are 7:45 a.m. to 4:30 p.m.

The academic community within the College of Arts, Social Sciences, and Humanities and School of Visual and Performing Arts supports a strong general education program, nurtures exceptional disciplinary programs, and creates innovative interdisciplinary and international programs, which together promote lifelong personal and professional learning for every individual who comes through their programs.

Physical Demands:

• UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact hrinfo@uwlax.edu or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

• All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at hrinfo@uwlax.edu or 608.785.8013.

Working Conditions and environment:

• Office Setting

Miscellaneous Information:

• Your benefits add an additional 40%+ to the overall financial package from the university.

Highlights include:

• Paid vacation for 12-month positions.

• Excellent flexible health insurance with low co-pays and good coverage.

• Paid holidays and sick days.

• After 5 years of employment, you become vested in our retirement system which ensures income post-career.

• Benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

The College of Arts, Social Sciences, and Humanities (CASSH) is a vibrant academic community bringing together the strengths of the liberal arts, innovative interdisciplinary programs, and the creative energy of the School of Visual and Performing Arts. The College actively supports the university’s General Education Program and offers a robust number of undergraduate degrees and three graduate programs. As a staff member in CASSH, you will join colleagues who share a deep commitment to student success.

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

The review of applications starts on June 8, 2026 Applications received on or before June 8th are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus.

Key Job Responsibilities:

Miscellaneous Duties:

• Cover receptionist responsibilities in the absence of student help.
• Provide technical support, troubleshoot and solve, when possible, Department of History copier problems, printer problems, and computer problems.
• Other duties as assigned by department chair.
  

Instructional Support:

• Oversee student evaluation of instructor (SSI) process. Train office staff to complete this task according to department bylaws and policies.
• Responsible for gathering information from faculty regarding textbooks and entering orders into PeopleSoft database. Serve as department liaison with Textbook Services.
• Process/monitor new textbook requests for quantity and price. Place/monitor re-orders and reservations as necessary to ensure adequate texts available each semester.
• Organize and ensure access to locked department resource room and to technology stored in department office room.
  

Administrative Responsibilities:

• Coordinate with Department Chair, curriculum committee, and faculty to develop and produce department course timetable each semester.
• Coordinate with Textbook Rental orders for course textbooks, desk copies, and maintain inventory of these materials.
• Maintain electronic records of all syllabi and public programs.
• Meet weekly with Department Chair to review tasks, priorities, budget, and advise on developments.
• Schedule classrooms according to individual faculty needs, ADA accommodations, technology needs, classroom size and classroom availability. Make arrangements with other departments regarding use of rooms.
• Monitor registration activities and inform the chair of any situations that require attention, i.e., low enrollment, over-enrollment, etc.
• Staff department office during Student Advising Registration and Transition (START).
• Administer academic department and program budgets as needed throughout the fiscal year. Have budget information available to Chair when making budget decisions, i.e. travel, supplies, etc. Make recommendations to department chair regarding year-end purchases such as computer equipment, office furniture, etc.
• Administer UWL Foundation accounts, assuring that monies are spent according to foundation guidelines.
• Process travel expense reports for individual faculty, students, and invited guests. Charge travel expenses to appropriate accounts.
• Research and order all equipment including computers, printers, and office furniture for department offices. Annually update department/faculty equipment inventory.
• Assist with monitoring budget, cost effectiveness, and use of copiers/printers for the Department of History and its affiliates.
• Assist Search and Screen Committee Chairs, working with HR to ensure that appropriate documents are uploaded to candidate files and, as needed, coordinating on-campus interviews.
• Responsible for the confidential processing and follow-up of unclassified positions.Responsible for hiring, training, and supervising student office employees, including establishing work schedules and duties, processing time sheets, and monitoring student employee budget.
• Assist Department Chair with the retention, tenure, and promotion process. Set up meetings, schedule rooms, prepare ballots, count ballots, maintain records, and process all results by set deadlines.
• Work with department chair, faculty members and the Registrar’s Office on matters regarding curriculum. Prepare proper forms for presentation to the appropriate curriculum committees. Make sure all UCC-approved curriculum changes are reflected in the University catalog and all department handouts.
• Provide clerical support for the Directors of department-affiliated programs: National History Day, History Tutors, Oral History Program, International and Global Studies, BFSS, and faculty supervising certificates or editorial offices, including maintaining student payroll forms/files, mailings, assisting with monitoring budgets.
• Provide support for faculty sponsors of departmental student organizations (Phi Alpha Theta Honor Society, History Club, and Eagle Social Studies Club) and student travel.
• Assist in coordinating departmental and committee meetings and other activities such as public programs, open house events, National History Day, senior student presentations, annual department retreat, and other sponsored events.
  
  

Office Management:

• Ensure that office is staffed and is opened and closed at times agreed upon by department chair.
• Process incoming and outgoing mail.
• Answer student questions regarding department programs.
• Advise students regarding various issues and/or refer them to the appropriate individual/office/department.
• Answer faculty questions and/or refer them to the appropriate individual/office/department on campus.
  

Department:

History

Compensation:

$18.67 / hour

Required Qualifications:

• Knowledge and experience in the use of computer software including Microsoft Office Suite (i.e., Word, Excel, PowerPoint, etc.).

• Knowledge and experience in the use of e-mail (i.e. Outlook) functions including electronic calendars.

• Effective oral and written communication skills.

• Ability to coordinate projects, work independently and independently set priorities to meet the demands of the position.

• Ability to multi-task when necessary.

• Attentiveness to details and timelines/due dates despite frequent interruptions.

• Knowledge of policies, procedures, and protocols of an administrative office.

• Ability to meet and work effectively with people across multiple levels of the organization.

• Ability to work with a diverse group of people.

• Ability to use discretion and good judgment regarding confidential information.

• Ability and willingness to maintain and enhance professional competencies by participating in professional development activities related to current position responsibilities.

Preferred Qualifications:

• Advanced use of Microsoft Word, Excel, AdobePro, Concur, and Workday software.

• Knowledge and experience with web design software.

• Knowledge of budget and appropriation structure, inventory/record keeping.

• Knowledge and experience with procedures regarding purchasing, purchasing contracts, purchasing cards, and UW travel policies.

• Ability to plan, assign, and supervise the work of student workers.

• Ability to collaborate with other campus offices.

• Familiarity with administrative processes within educational or governmental setting.

How to Apply:

Required application documents

CV / Resume

Cover Letter

Contact Information:

Victor Macias-Gonzalez, ​vmacias-gonzalez@uwlax.edu

Special Notes:

Application deadlines
TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Confidentiality of Applicant Materials
UWL is a state agency and subject to Wisconsin’s Open Records Law. UWL will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.uwlax.edu/student-life/student-resources/annual-security-report/ or contact the University Police Department at 608.785.9000.

INFORMATION ABOUT YOUR BENEFITS
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:

• Paid vacation for 12-month positions.

• Excellent flexible health insurance with low co-pays and good coverage.

• Paid holidays and paid sick days.

• After 5 years of employment, you become vested in our retirement system which ensures income post-career.

• Benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.