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Executive Assistant - Startup EA



Posted on Friday, July 14, 2023

at WingXpand
Location: St. Louis, MO / Hybrid
Type: Full Time & Part Time Options

About WingXpand

WingXpand is expanding what’s possible with drones with our 7ft aerial intelligence aircraft that expands from a backpack to help farmers grow more yield, public safety crews respond to disasters faster, and keep soldiers safe.

We’re a rapidly growing, Techstars backed, startup that is creating the future of aerial intelligence, anywhere, at any time. We want you to play a key role in our journey!

Position Description

The Executive Assistant will be instrumental in helping our team scale effectively as we continue to grow. This person will work closely with our leadership team, helping manage day-to-day operations, coordinating schedules, project plans and keeping our organizational procedures running smoothly. This is a role that requires a blend of creative problem-solving, detail-orientation, and a willingness to take initiative. The successful candidate will thrive in a fast-paced environment, is ready to step up to solve problems, and is passionate about digital management and administrative tasks.

Key Responsibilities:

  • Administrative Duties: High-level support to leadership team, manage complex calendars, meetings, conferences, occasional errands, and travel arrangements. Preserve confidentiality in all business matters.

  • Social Media Content Creation and Management: Edit and upload content to social media platoforms, write and format SEO-optimized blog content, transcribe audio for SEO purposes.

  • Accounting and Bookkeeping Support: Assist with the management of company finances including maintaining records, processing payments, handling invoices, and supporting budget planning and financial reporting.

  • Customer Relationship Management: Track customer leads and follow ups, manage CRM, and route strategic touch-points to appropriate team member.

  • Workflow Management and Organization: Manage and organize shared drives, along with team inboxes.

  • Inbox and Calendar Management: Oversee incoming messages, maintain daily schedules, manage meetings, tasks, and travel itineraries.

  • Project Management: Supervise project timelines, facilitate communication between team members, and update task status in online management tool. Consolidate updates and provide summary to leadership.


  • 2+ years prior experience in an administrative role supporting senior-level management.

  • Competency in social media management and web content modification.

  • Exceptional organizational and multitasking skills.

  • Excellent interpersonal and communication skills.

  • Ability to handle sensitive information with the highest degree of integrity and confidentiality.

  • Self-starter with the ability to work independently and take initiative.

  • Passionate about thriving in a fast-paced, startup environment.

  • Strong proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint), Microsoft SharePoint, CRM, and other project management tools.

What Else You Need to Know

We offer a competitive package based on level of experience, including Health, Vision, Dental Insurance, Unlimited PTO, the possibility of WingXpand stock options and advancement opportunities.

To conform to U.S. Government aerospace technology export regulations, applicant must be a U.S. Person (U.S. Citizen or a Permanent Resident/Green Card Holder)

If you are a self-motivated, results-driven individual with a passion for innovation and technology, we want to hear from you! Apply today and join us on the journey of expanding what’s possible with aerial intelligence for those that keep our world running!

Please apply with your resume and / or CV explaining why you are the perfect candidate for this role.